Project Management Plans
Project Management Plans
Overview
The purpose here is to assist project managers and project planners in creating
a project plan by providing examples and pointing to information that have been
successfully used by others in the past.
Section 4.2 of DOE Guide 430.1-3,
DEACTIVATION IMPLEMENTATION GUIDE 
discusses the content and purpose of deactivation project management plans. It
is presented as a suggested outline followed by other potential subjects. For
the convenience of readers, that information is repeated below.
The examples address each of the subject areas in the guide. They have been
collected by first reviewing a large number of existing plans from several
sites. This review resulted in a list of 40 project management plan elements
that appeared in one plan or another. Typical examples of those 40 elements are
correlated to the Guide’s suggested outline. To find an example for a specific
subject:
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Go to the Crosswalk Table that correlates the
suggested outline subjects with a listing of Project Planning Elements.
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For the subject of interest, select an element in the first column of the
Elements Table where there is an X to indicate relevance.
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In the last column of the Elements Table, select a link
to examples.
Planners are advised not to go to extremes in adapting this material
. Use what is useful for your project (that is, a graded approach). A project
management plan necessarily addresses the core of a project consisting of
specifying the work, coordinating and progressing schedules and budgets, and
delivery of the final result. Other subjects should be addressed only to the
extent they are specifically important to the project, or otherwise important
to the customer who is paying for the work.
Where generic or site-wide policies, standard requirements, and/or standard
practices are required to be addressed, many of which may be embedded in
customary site or national processes, maximum adoption by reference to existing
directives, programs, and manuals is encouraged. (For example, there is no need
to specifically address radiological controls unless there is some unusual
aspect of the project that falls outside the radiological controls manual or
that presents a special hazard. Every radiological worker on the project should
already be trained to standard radiological practices.)
Project Management Plan
Suggested Outline Subjects
Discussion from the DOE Guide 430.1-3, DEACTIVATION IMPLEMENTATION GUIDE is
repeated here for convenience of the reader.
The project plan consists of two distinct but interrelated parts: (1) the
project plan document and (2) the supporting appendices. The project plan
document provides the strategies and methods for managing the project. It
includes an overview or summary of project scope, cost, and schedule. The
suggested project plan outline includes the following subjects:
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Introduction. Describes the purpose and overview of the plan. It outlines, in
summary form, the strategy of the project plan versus details in the supporting
appendixes that follow.
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Project Objectives. Describes the purpose of the deactivation project and
explains its driving objectives, which are covered in Section 3.1 of this
Guide.
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Project Scope. Describes the facilities (addressed in Section 4.2.1 of this
Guide) that will be deactivated and the major actions which comprise the
project.
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Project Organization. Describes the project organization and all functional
relationships and discusses the roles and responsibilities with respect to
accomplishing the project objectives.
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Project Management and Control. Describes the systems and processes to be used
to manage and control all aspects of the project (e.g., cost, schedule, scope).
This section of the project plan document also includes a process for issue
resolution and technical decision making.
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Project Baseline. Contains a roll-up summary of the work breakdown structure,
schedule, proposed milestones, and cost estimate. These subjects are addressed
in more detail in Section 4.2.5 of this Guide.
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End Points. Describes the process used to develop the end points. Section 4.2.3
of this Guide addresses the development of end points for a deactivation
project.
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Quality Assurance. Describes the policies and procedures to be used to meet
quality assurance objectives.
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Regulatory. Provides an overview of the deactivation project regulatory drivers
and the proposed approaches to ensuring compliance.
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Safety and Health. Provides the safety basis and the strategy and methods to be
used for evaluating the hazards associated with the project activities. The
strategy includes integration of worker safety and health issues as well as
protection of the public and dislocated site workers. Incorporating safety into
the deactivation project is addressed in detail in Section 4.2.2 of this Guide
as well as in DOE-STD-1120-98, Section 3.0, "Integrated Safety Management
System."
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Communications. Outlines a plan for public and stakeholder outreach and
involvement and provides the proposed communications objectives and methods.
Section 4.2.4 of this Guide discusses the need for open communications during
the deactivation project.
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Project Risk. Provides an outline of the method to be used in performing a
project risk assessment.
The supporting appendixes to the deactivation project plan provide the detailed
documentation for application and implementation of the project strategies. The
supporting appendixes also provide the detailed cost and schedule data. These
appendixes are used to provide guidance to project staff for day-to-day
management of the project and are developed, maintained, and approved by the
deactivation contractor. The following topics and their descriptions are
suggested as supporting appendixes to be included as part of the project plan.
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Work Management
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Current Fiscal Year Execution Plan
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Schedules
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Work Breakdown Structure Dictionary and Basis of Estimate
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Cost Estimate Work Sheets
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Schedule Preparation and Change Control
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Configuration Control
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Project Metrics
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End-Point Document
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End-point Closure Methods and Practices
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S&M Plan
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Health and Safety Documentation
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Project Risk Assessment
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Radiological Controls
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Waste Management
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Closure Plan
During development of the deactivation project plan, facility conditions and/or
business situations are identified that necessitate the inclusion of more than
the usual plan elements. The deactivation project plan should include
additional appendixes, other than those previously suggested, which address the
following on an as-needed basis and as agreed upon by management:
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Separate identification of costs to operate and maintain the facility,
exclusive of direct deactivation tasks
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Resource needs for the deactivation of existing facilities
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Technical integration with other projects and activities
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Project flow or logic diagrams
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Stakeholder involvement and agreements
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Environmental activities and documentation
Together, the project plan document and the supporting appendixes form the
"body of knowledge" for the project and provide a useful working tool
throughout the life of the project. The level of detail in addressing specific
issues should be appropriate to the nature of the facility and the scope and
magnitude of the deactivation project (i.e., tailoring).
Crosswalk between the
Suggested PMP Outline Subjects and a Listing of Project Planning Elements
DOE G 430.1-3 Suggested Project Plan
Sections
(columns in the table below) |
| Section 1 - Introduction |
Section 7 - End Points |
| Section 2 - Project Objectives |
Section 8 - Quality Assurance |
| Section 3 - Scope |
Section 9 - Regulatory |
| Section 4 - Project Organization |
Section 10 - Safety and Health |
| Section 5 - Project Management &
Control |
Section 11 - Communications |
| Section 6 - Project Baseline |
Section 12 - Project Risk |
|
Supporting Appendixes |
|